Three General Channels for Procurement:

• The USF Computer Store
• The USF Purchasing Department Requisition and Purchase Order Processes
• Use of the USF P-Card

In order to maximize volume discounts, provide efficient access, and standardize on products, the following sequence should be used for technology purchases:

1. Check first with the USF Computer Store. The Computer Store sells a wide array of technology products including computers, printers, software, cables, and peripherals.
2. If not available through the USF Computer Store, follow the normal processes for procurement through the USF Purchasing Department as outlined below.
3. P-Card procurement of technology is allowed, but please follow the processes and limits outlined below.

USF Computer Store

When an individual or department identifies the need for a technology purchase, they should first consult with the USF Computer Store to determine if the item is a standard product available through the store (see University Technology Standards Board (UTSB) standards). You may visit the Computer Store in the Marshall Center, call the Computer Store at 974-7980, fax a request to 974-3325, or check on the website www.computerstore.usf.edu.

If the item is a standard product, stocked or available through the store, no additional approvals are necessary unless the following thresholds are exceeded:

• Software purchases in excess of $1,000 or purchase of a 10 user license pack or greater, or software designated for use in general use classrooms and labs.
• Technology purchases which require construction/renovation for the accommodation of technology (Infrastructure purchases requiring Space Impact Request approval).
• Purchases of Audio visual and PC equipment for conference rooms and classrooms.
• Non-USF Computer Store standard hardware, network, or communications infrastructure where the cost exceeds $1,000.
• Technology contracts that exceed $5,000.
• Consulting contracts exceeding $5,000.

If the desired acquisition exceeds the limits noted above, the on-line exception process provides a method for rapid approval consideration. The Computer Store can answer any questions and also assist with this process. Please see the Exception Approval Process Section.

USF Purchasing Department Processes

Products not available through the Computer Store may be requisitioned through the normal requisition process. However, procurements that exceed the following thresholds require approval:

• Software purchases in excess of $1,000 or purchase of a 10 user license pack or greater, or software designated for use in general use classrooms and labs.
• Technology purchases which require construction/renovation for the accommodation of technology (Infrastructure purchases requiring Space Impact Request approval).
• Purchases of Audio visual and PC equipment for conference rooms and classrooms.
• Non-USF Computer Store standard hardware, network, or communications infrastructure where the cost exceeds $1,000.
• Technology contracts that exceed $5,000.
• Consulting contracts exceeding $5,000
• Any technology purchase exceeding $20,000

If the desired acquisition exceeds the limits noted above, the on-line exception process provides a method for rapid approval consideration. Purchasing will not issue a Purchase Order until the approval has been given. Please see the Exception Approval Process Section.

P-Card Purchases

Technology purchases may be made with the USF P-Card but are subject to the same limitations and approval processes as requisitions (listed above).